How to use Windows 10 to stay organized

How to use Windows 10 to stay organized

There are many great organizational tools that you can use on Windows 10. Here are six keys that are worth using.

For many people, the days of writing a to-do list on paper and having a physical calendar are long gone. Digital tools that have replaced them are much easier and more convenient, with the added bonus of being always supported in the cloud.

However, with so many choices out there, it might be difficult to know where to begin.

If you are using a device running Windows 10, this article aims to simplify that decision. Many useful tools already exist in the operating system, with others just a few clicks away.

Without further ado, here are six ways you can use Windows 10 to organize your life.

Plan your day, week and month with Calendar


Using a calendar may be your first place of call when you think of organizing. Nothing compares to seeing all your upcoming engagements placed in front of you.

The beauty of the online version is that it can easily arrange recurring events, send invitations and add location data. All this information can then be easily synchronized on all your devices, provided you are logged into the same account.

Which is integrated with Windows 10 combined with the Mail application. In addition to the above functions, this also allows you to view and manage offline events, with changes made as soon as you are back online.

It supports all popular providers, so you will be protected whether you use, Google Calendar or even Yahoo.

Of course, you can use this service via the web, but we think it’s important to separate this potentially disruptive application from the rest of your workflow. This also means you can manage notifications more easily.

Simply search for ‘Calendar’ in the Start Menu to get started. If you can’t find it, the application is a free download on the Microsoft Store.

Record all your tasks with Microsoft To Do


There are a large number of Agenda applications around these days, but the Microsoft version itself is the most polished and intuitive.

All the functionality you expect in this application is here, including the ability to set individual reminders for each assignment and rank according to urgency. You can also easily synchronize notes on all your devices.

However, what really sets Microsoft applications apart is the additional features. Found the email address you want to handle in Outlook? Create a reminder there and then you won’t forget it. Have bigger tasks that can’t be done all at once? Crush into a few small steps.

You can also personalize your list and easily share it with family and friends, while of course there are options for dark mode.

It must also already be installed on your device, but if not go to the Microsoft Store to download. This application has been changed for mobile and is available on iOS and Android.

Create a detailed schedule in Microsoft Excel


If you try to coordinate tasks among a team, it will be very difficult to know who is doing what.

That’s where Excel comes in. Microsoft’s spreadsheet software makes it easy for everyone to coordinate work.

Strong sharing and collaboration tools through Microsoft 365 mean that the entire team can edit the same document in real time. Additional features like flashy and powerful data visualization tools mean coworkers can see what needs to be done at a glance.

Microsoft Excel 2019 is the latest standalone release, and costs £ 109.99. However, it should be noted that free Google Sheets can offer everything you are looking for.

To get regular updates, you must subscribe to Microsoft 365. Packages start at £ 59.99 per year.

Communicate on the Microsoft Team


Microsoft Teams has been booming in popularity during the coronavirus outbreak, as more companies transition to work digitally.

However, rebranding Office 365 to Microsoft 365 will see the Team added to a customer-focused subscription for the first time.

Now it makes more sense for you to use it as one of your main communication methods. Most features are designed for work-related collaboration, but Microsoft has also supported people to start using it to communicate with friends and family.

The team has a great emphasis on video calls, but unlike competitors Zoom, the team has not been a serious privacy problem.

To start using Team, you must subscribe to Microsoft 365, with packages starting at £ 59.99 per year.

Multitask is more effective with Task Display


This has been a feature of Windows 10 since the operating system was launched in 2015, but you might not realize how powerful Task Display is.

Pressing Windows Key + Tab (or the third icon from the left on the taskbar) brings up a detailed general overview of all the windows that you have opened, making it very effective to switch between them quickly. You can also add multiple virtual desktops if you want to separate your workspace.

The April 2018 update also adds a smart feature called ‘Timeline’, which allows you to return to the tasks you previously worked on. This applies to all devices that are logged into the same Microsoft account.

Stay focused with the Pomodoro timer


We all know how easily it is disturbed when working from home, especially if you have children or pets around.

One thing can lead to the next and before you realize it, you have wasted a lot of time. A popular method for staying on track is using the pomodoro timer. It divides your day into 30 minute pieces, where you focus on working for 25 minutes and then resting 5 minutes.

This time can then be used to check emails, chase messages or even pay attention to dogs. Our top choice is Focus To-Do. It has a clean and simple user interface and allows you to attach special tasks for each 25 minute period.

It also synchronizes data across devices, so we can take our progress through the Android app in seconds. You can download the desktop version for free from the Microsoft Store.

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